Meeting Re-Cap

April 25 Meeting Minutes

This was the largest committee planning yet! Nearly 30 classmates gathered for the Reunion Planning session. Neal Riggins and his wife traveled from Texas to join the fun, and Brad Whitfield made the trip from Oklahoma City. Another fun evening of catching up with old friends.

Reunion Updates:

Candace Corcoran reported that the Friday night Reunion activities are tentatively as follows:

Ø Check in at Cafeteria. Projector and screen to show old pics/new pics/videos of the class. Table for memories. Goodie bag and nametag distribution. (Projector and screen donated by Wallace Engineering)

Ø Football Game tent(s) – Wallace Engineering tents are being donated and will be the mingle location. We have permission to have banner and can make announcements over PA system during the game.

Ø Food will be provided by the Pride. Pride is going to the Rose Bowl and is serving box lunches at the games for $6 each.

Ø Game tickets will be $4each and the class will have an area of seating reserved for reunion attendees.

Ø After game festivities are still being developed. Stay tuned…..

T-shirts with reunion logo (see other locations on website if this is news to you) will be a la carte items. Prices are tentatively $10 short sleeve, $13 long sleeve, and $20 for hoodie. Shirts will be dark athletic grey/charcoal with logo. Many thanks to Travis Brown for designing our reunion logo.

Michelle Butler has volunteered to find two photographers for both Friday and Saturday. We will pay the photographers for their time. Pictures will be uploaded to website (or snapfish or similar) after reunion so that all may purchase pictures they would like at reasonable prices.

Joe Krout suggested that the Reunion committee buy Rock Band and the game platform that goes with it to use in lieu of karaoke. At the end of Saturday night, Rock Band and platform would be raffled off. Great idea! The committee has tasked Joe with procuring the system and Rock Band to be used. We may think about using this Friday night as well?....

Saturday Night:

Jennifer Leone has already begun working on menu for buffet. Cash bars in two locations. We may think about including drink tickets for non-alcoholic drinks in the check in packet. Dress for the evening will be jeans/khakis and collared shirts for the men and “sassy” for the ladies. Ask Jennifer what that means…. J

Location is downtown Tulsa.

Rock Band in one location. Mike Chasteen spinning in the other.

Lori Dale researched downtown hotels for a reunion block of rooms. The committee selected the Doubletree. Room rate will be $95/night (excluding taxes). The Doubletree and the Reunion location are both on the trolley route. And you can’t beat the chocolate chip cookies…..

Reunion Weekend Costs

This includes check in and reception Friday night, tour of the school from current students, tailgating tent at the football game, class directory (updated!), class CD, check in bag of goodies, Saturday night buffet/heavy hors de oeuvres and party (cash bar).

$45/person Early Bird Discount (payment in full received by July 30, 2008)
$55/person Regular Rate (payment received by September 15, 2008)
$75/person Late Rate or At the Door (payment received after September 16, 2008)

A La Carte Items

$6/person Friday night box lunch
$4/person Homecoming Game Ticket
$10 Short sleeve t-shirt
$13 Long sleeve t-shirt
$20 Hoodie sweatshirt

Sponsorship - These are still being finalized. Any suggestions, please email Deanne with suggestions.

$50 Tiger Sponsor

Name listed as donor on website
Name listed in Reunion directory as donor

$100 Black Sponsor

All TIGER benefits, PLUS…
Recognition at Friday night football game
Link from class webpage to company or personal homepage
Opportunity to put company information in the registration packet
1 free raffle ticket for the Rock Band ensemble

$250 Gold Sponsor

All BLACK Sponsor benefits, PLUS…
Recognition at Saturday night’s event
Name or logo include on class reunion banner
Three additional raffle tickets for Rock Band ensemble

$500 Platinum Sponsor

All GOLD Sponsor benefits, PLUS…
Recognition on Jumbotron at Friday night’s game
Three additional raffle tickets for Rock Band ensemble
First dibs on playing Rock Band on Saturday night

Next meeting is scheduled for the evening of Friday, May 30. Location and time details to follow….

This is a recap of the outcomes of March's Planning “meeting”

The following people have volunteered to start finding classmates. This may well be our largest challenge and will pay the greatest dividends for having a good turnout in October. Candace is going to scan and email the pages from the directory created after the 10^th reunion which will help us with addresses and especially last names. Google, whitepages.com, My Space, Facebook, and Classmates.com as well as the Tulsa World transitions advanced search are good starting places. When you find a classmate, please keep a record of email address, phone number, and address and forward those pieces of information to Steve or me. We can add the email address to the website so that even if someone does not update his/her profile right away, the classmate will still get information via email and we won’t have to try to find them again “from scratch” if they don’t update their profile timely.

Mike Wilson - A through D

Tina Emerson Torres – E through H

Marquita – L through N

Cheryl – O

Mitzi – P and Q

Kelly Roberts – R

Jennifer F – S through T

Janet Greenwood Varnell – U through Z (Thanks for volunteering to help!)

Scotty – Finding teachers to invite to Friday night mixer before Homecoming Game.

Angie – researching karaoke and will hopefully have cost information available by 4/10.

Steve – website master! If anyone has pictures from the meeting, please email to Steve and he can upload.

Tricia –Our treasurer! is working on checking account and is working with Steve on paypal account. I think it has to be a business paypal account?

Jennafer, Natalie, Deanne, Tricia, Candace to work on preliminary budget before the next meeting to present to the committee on April 25th. What works best – daytime or after work? We can meet at my house at 45^th/Evanston (kids welcome!) or we could meet at Starbucks at Utica. Let’s plan after 4/12 so that Angie and Lori can have costs for us to consider.

Jennafer/Natalie – Would you please email me the details of the location for the reunion? Then we will update the website re reunion details.

Shae – will you send me the Saturday details you summarized during the meeting?

Melinda – I visited with you about something at Kompai – you are getting with Candace, but I can’t remember why…..

Lori – you are going to contact downtown hotels for information about reserving a block of rooms for the Friday and Sat night. I would guess 25 rooms, also find out about small meeting room where we could do check in on Saturday and maybe have small “welcome” reception. Can you have that done by 4/10 so that if there is a cost we can include in the budgeting meeting?

Next committee meeting – April 25^th, 6:00 pm, Kompai on Peoria. Everyone’s goal is to bring one classmate.

RSVP to Jennafer if attending.